BY THOMAS WELDINGH

European patent attorneys Larsen & Birkeholm minimize paper use and improve workflow

The legal world contains long case files and a corresponding wealth of annotations and comments. European Patent Attorneys Larsen & Birkeholm have integrated Visiodocs into their daily workflow – strengthening their digital workflow, while also minimizing their paper consumption.

There is no shortage of digital tools for handling PDFs and other digital documents. But when it comes to the legal world, it has historically been difficult to find a digital tool that makes it easy and fast enough to navigate digitally through the wealth of documents and information.

When it comes to patents, this is particularly true in connection with oppositions and oral hearings at, for example, the European Patent Office, where counsel must quickly find their way around the documents, including the other party’s and their own citations, annotations, and comments.


A real alternative to printing

European Patent Attorney Inga Marie Wollny has been working with Visiodocs for some time. For her the new tool has been an eye-opener:

– To me, using Visiodocs means that I experience a real and better alternative to printing for the first time in my career. This is especially true for oral hearings, where things move fast and relevant

documents, citations, etc. need to be at hand.

She particularly praises Visiodocs for its visual approach, which makes it quick to identify, open and edit notes in the relevant documents.

– Whether you are a patent holder or an opponent, the first thing you are asked to do at an oral hearing is to present your case. This is where Visiodocs’ report function is extremely useful, because I can

quickly generate my notes in one document and create an overview.


Enhanced collaborative workflow

Among other useful functions in the world of IPR, Larsen & Birkeholm highlight Visiodocs cloud-based approach which is designed for multiple consultants to collaborate on the same document. The

updates in the documents are done in real-time and you see other users’ changes immediately.

This also applies to comments on annotations, which act as a conversation between the participants in the project. The annotations are searchable by categories and the documents can be downloaded in an

“Electronic Binder”.


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